Annual General Meeting (AGM) – June 22, 2020

PLEASE NOTE: Owners will receive restricted proxy form in the mail. It will not be attached to the electronic PDF available on the website.

RESTRICTED PROXY ANNUAL GENERAL MEETING JUNE 22, 2020

Further to the Notice sent on May 19, 2020, informing Owners of the strata corporations intention to hold the Annual General Meeting on June 22, 2020, enclosed is the General Meeting Notice Package and Restricted Proxy to vote.

As a reminder to Owners, this general meeting is being held by restricted proxy voting only.

  • Due to COVID-19 restrictions, there will be no in-person AGM for Owners to attend. All voting will be done by way of this restricted proxy.
  • Only the enclosed Restricted Proxy Form will be accepted at the Annual General Meeting on June 22, 2020. No other form of proxy will be accepted for this meeting.
  • Amendments to resolutions at the meeting will not be permitted;
  • Accurate count of each vote will be recorded in the minutes;
  • Restricted Proxy Forms will be retained for a period of 2 years.

HOW TO SUBMIT YOUR PROXY:

Submission Date: by 3:00 p.m. on June 15, 2020
(Proxies received after this time will not be accepted).

Submit Completed Proxies:
Email to: BCS1559@wynford.com
OR
Mail to:
The Wynford Group
815 – 1200 W. 73rd Avenue
Vancouver, BC V69 6G5
(Allow 7 days for Mailing)

HAVE QUESTIONS ABOUT THE RESOLUTIONS?

Recognizing that Owners may have questions, the strata council has tried to be thorough in the preamble for each resolution. If you still have questions, we encourage Owners to submit their questions by email to BCS1559@wynford.com. Answers to questions received will be posted on the website (https://thetaylor.ca) for Owners to review prior to the AGM taking place.

NOTICE

PLEASE TAKE NOTICE THAT A “RESTRICTED PROXY” ANNUAL GENERAL MEETING OF
THE OWNERS, STRATA PLAN BCS 1559 – THE TAYLOR, WILL BE HELD ON:

DATE: MONDAY, JUNE 22, 2020
TIME: 7:00 P.M. (BY PROXY VOTE ONLY)

📎 PDF

2020 Annual General Meeting Postponed

Due to the COVID-19 update recently announced, this is now an epidemic and large and small events should be re-considered.

Therefore, we wish to advise you for the health and safety of all Owners, the AGM scheduled for Thursday, April 2, 2020 has been postponed.

Council will be re-scheduling the Annual General Meeting, and once a date has been determined, a notice will be sent to notify all Owners of the new date.

Please remember to keep your AGM Notice as there will be no changes to the package.

Thank you for your cooperating and understanding in this matter.

📎 PDF

RE: COVID-19

IMPORTANT NOTICE FOR RESIDENTS

  • Annual General Meeting has been postponed until further notice
  • Due to lack of building and street traffic: a security guard will be on site patrolling and monitoring cameras during evening hours
    • Do not allow people into the building via the intercom unless you are expecting them
    • For suspicious activity, please call 9-1-1
  • All non-essential building maintenance that requires access to units or water shutdown has been postponed
  • Building Staff have been requested to sanitize all frequently used doors and elevator buttons (P1, P2, P3, and lobby/street) regularly during their shifts
    • Staff cannot adequately sanitize doors or elevator call buttons on individual residential floors
  • To reduce risk to our Building Manager, the office will be closed to face-to-face meetings
    • If you need to speak with the Building Manager please use phone or e-mail
  • Gym and Meeting Room (including the library) are closed until further notice
  • Do not overcrowd the elevators

For frequent updates, please visit our Slack Team: https://thetaylor.ca/slack

Thank you for your cooperation, patience and understanding regarding this evolving situation.
A message from The Taylor Strata Council, BCS 1559

Building Manager Office Closure

To reduce risk to our Building Manager, the office will be closed to face-to-face meetings.

If you need to speak with the Building Manager please phone or e-mail.

All non-essential building maintenance that requires access to units or water shutdown has been postponed.

📧 buildingmanager@thetaylor.ca
☎ +1 (604) 681-1147

After Hours Emergencies
☎ +1 (604) 261-0285, Press 1.

Annual General Meeting (AGM) – April 2, 2020

PLEASE TAKE NOTICE THAT THE ANNUAL GENERAL MEETING OF THE OWNERS, STRATA PLAN BCS 1559 – THE TAYLOR, WILL BE HELD ON:

DATE: THURSDAY, APRIL 2, 2020
TIME: 7:00 P.M. (REGISTRATION STARTS AT 6:00 P.M.)
PLACE: CHOI HALL AUDITORIUM
28 WEST PENDER STREET
VANCOUVER, B.C.

An agenda for this meeting along with some explanatory notes is enclosed herewith. Please read this material carefully and bring it with you to the meeting for reference.

PURPOSE: To review the operation of the strata corporation over the past year, to adopt the 2020- 2021 Operating Budget and to elect the Strata Council for the coming year.

📎 PDF

Christmas Trees & Lights

Residents are reminded of the strata corporation rules concerning Christmas trees and lights, which read as follows:

10. Christmas Trees:

No cut Christmas Trees are allowed to be transported in any part of the common area, including lobbies, stairwells, elevators and hallways.

Christmas lights are permitted on the exterior of an Owner’s unit only between November 1st and the last day of February each year.

Thank you for your attention.

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Installation Of New Garage Gate

Creative Door will be on site on Wednesday, November 27, 2019 from 9:00 am until 4:00 pm installing a new garage gate at the main entrance on Taylor Street.

ACCESS RESTRICTED
There will be no access in or out of the parkade from 9:00 am to 4:00 pm on Wednesday, November 27, 2019

Please ensure that:

  • Access will be restricted during the hours noted above.
  • If you require your vehicle, please move it from the parkade before 9:00am.

Thank you for your co-operation.

📎 PDF

Fall Maintenance & Managing Humidity In Your Suite

As summer comes to an end. Fall, the rainy season is just around the corner, we would like to remind home Owners of a few important maintenance items.

Balconies, Decks & Patios

Keep your drains clear of leaves and debris. Falling leaves clog drains / gutters and often cause expensive repairs when they back up into homes.

Windows & Condensation

As the outside temperature drops, so does the ability of inside air to absorb moisture. To reduce the humidity in your strata lot, use your humidistat, exhaust fans and / or open your windows periodically to exchange the inside air. Leave your blinds open at the bottom of the window a few inches and turn on heaters that are below the window to help with air circulation. Wipe up moisture frequently.

Pest Control

As colder weather approaches, you may find that rodents, such as mice, seek out warm areas and new food sources. Check typically dark areas such as storage rooms, lockers and the back of cupboards. Report any mouse droppings immediately to your building caretaker or strata manager and install appropriate traps.

Inspect Your Unit

Always make a point of inspecting your unit from time to time from top to bottom, inside and out. This is particularly important if you have been away for awhile. Look for dampness at the base of outside walls and for water staining on the walls and ceilings. If you find any of these symptoms, please contact your building caretaker or strata manager.

Rental Units

Homeowners are reminded that it is your responsibility to inspect your suite and ensure that the above items are attended to.

Managing Humidity in Your Suites:

In the winter months, humidity problems can increase because it is colder outside, windows are closed more often and indoor circulation and ventilation are reduced. During colder weather, the windows’ exterior walls will be colder than normal and there may be condensation on these window and wall areas. Newer building enclosure assemblies are more efficient and air tight and, as a result, you, the occupants, must take steps to ensure that the moisture generated in your suite is managed properly. Moisture is continually being released inside your home – as much as 10-50 liters a day – through routine household activities such as cooking, showering, bathing, laundry, and dishwashing. Your pets, indoor plants, and aquariums also produce or contribute to humidity-moisture in the air.

What Trouble Signs to Look For

  • Water pooling and / or staining at the sill of windows or sliding doors.
  • Water streaming down window and door frames or glazing.
  • Wet carpets at bottom of full height windows.
  • Wetness or staining on exterior wall surfaces, usually worse in closets or hidden exterior walls.

What to Do

The following measures can be taken to lower the humidity in your unit:

  • Open the windows a small amount for several hours each day.
  • Leaving the bathroom fan on when you shower.
  • Always use the kitchen fan when cooking and the bathroom fan when showering.
  • If you have an aquarium, put a cover on it.
  • Reduce the number of potted plants in your suite.
  • If you must hang laundry on a rack, hang it in a bathroom with the fan on.
  • Ensure that make-up air can flow into your suite from the corridor. There should be a small air gap below the entry door.

Allow warm air to circulate in all areas by:

  • Opening drapes and blinds at least a few hours a day.
  • Ensure 1-inch gap at bottom of closets and doors; leave closet doors open.
  • Do not cover or place boxes against exterior walls or windows.
  • Provide heat to all exterior wall areas.
  • Ensure that furniture is not covering heaters.
  • Try to keep temperatures around 20 °C unless you are away for prolonged period of time during which lower temperature is acceptable.

By following the above steps, each of you will be able to manage the humidity in your suite and maintain a comfortable, healthy living environment.

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RE: Strata Insurance

Please be advised that the insurance for the Strata Corporation will be renewed
effective October 31, 2019. This year, the deductibles have increased substantially
and this will affect all owners in the event of an insurance claim. It is important that
you present a copy of the strata’s insurance policy to your personal home
insurance provider for review in order to ensure that you are covered for the
deductibles in the event there is a claim.

Highlights

  • In the last 2 years the Strata sector has seen more losses than normal.
  • We continue to see changes for 2019 with increased insurance rates and
    deductibles due to the catastrophic losses we have experienced worldwide
    and within our own province.
  • Insurers have advised us of new guidelines due to increased insurance costs
    and rising loss ratios.

Deductibles

  • All risk deductible will increase from $2,500 to $5,000
  • Sewer Backup and Water Damage deductibles will increase from $10,000 to $25,000
  • Flood Deductible will increase from $10,000 to $25,000

Please confirm with your insurance provider that you have adequate coverage for
the increased deductibles.

Thank you for your attention.

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